St. Mary of the Hills School

Tuition Policy 2021-22 Academic Year

Parents will not be able to register their children for the next school year if all financial obligations are not met for the previous year. Tuition costs are set yearly in the spring. Tuition is based on projected enrollment, contractual commitments to our teachers and staff and other expenses required to operate the school. As a requirement of the Archdiocese, all tuition payments must be made through the online site for FACTS Tuition Management Company, our partner in tuition management.

Parents/Guardians may select from three payment options through FACTS:

  • Option 1 – Single payment due July 5

  • Option 2 – Two payments due July and December

  • Option 3 – Ten monthly payments July –April

*In order to be admitted to school in September, families must make two tuition payments for July and August (equivalent to 20% of the annual tuition), to be current on the payment plan timetable.

Enrolling after the start of the school year

St. Mary of the Hills considers the cost of education as a full year school expense. Tuition for students enrolled during the school year is as follows:

  • Enrolled before October 30th, Full tuition is charged

  • Enrolled in the period from November 1st to December 31st, 75% of tuition is charged

  • Enrolled in the period from January 1st to March 31st, 50% of tuition is charged

  • Enrolled in the period from April 1st to end of school year, 25% of tuition is charged

Create Your Account

Families must create an account with FACTS by logging onto our website www.smhschool.org and clicking on the link for FACTS. You will need to create a username and password, enter demographic information, student information, pick the payment plan that works best for you and enter your preferred payment method. Once you are enrolled in FACTS, you will automatically be re-enrolled each year.

Changes to FACTS Payment Plans

During the school year, if you need to make changes to your FACTS Payment plan, they must be done at least ten (10) business days prior to a due date for changes to be implemented. Changes to banking and/or credit card information must be done directly through FACTS (online or via telephone). All other changes must be made by the school office.

Requirement for official transfer of school records

Final report cards will show an incomplete in all subjects if the student’s tuition account is not paid in full. Eighth grade students will not be permitted to participate in graduation activities, will not receive a diploma and formal transcripts will not be sent to high schools if tuition is not paid in full.

Financial Aid

Students in grades K through 8 are eligible to apply for financial aid. Funding for financial aid is provided by the Catholic Schools Foundation, which has set guidelines for the distribution of the financial aid funds.

Applications and supporting documentation must be submitted through the FACTS system by the deadlines provided. Administration of the financial aid awarded is at the discretion of the Catholic Schools Foundation and can be rescinded at any time.

Withdrawal Policy (Early Learners – Grade 8)

Because expenses are incurred from the moment students are enrolled, families are responsible for all or a portion of tuition upon withdrawal.  

St. Mary of the Hills considers the cost of education as a full year school expense. Parents or guardians who are financially responsible for the withdrawn student are obligated to pay the tuition due through the month of the student withdrawal.

     For example:

     Month of Withdrawal

     September                          Payment will be: July through September

     December                          Payment will be: July through December

     March                                 Payment will be: July through March

  • Withdrawal prior to the first day of school – the school retains the July and August payment or two month’s tuition and retains any and all registration fees and advance deposits.

  • If a student withdrawal/termination is for “good cause”, parents may request, in writing, a refund in tuition according to the following guidelines. General and specific fees, as well as any advance deposits, testing fees and/or registration fees, are non-refundable.  “Good cause” is defined as a student having difficulty with academic or social adjustments as determined by the Administration.

COVID 19

We acknowledge and understand that COVID-19 is a challenging situation for all involved. School and other closures have created significant hardship for families, children, teachers, and our overall community. In addition to the impact on the St. Mary of the Hills Community, many parents struggled during the previous school year to adjust to a new normal of working and parenting from home simultaneously. While it is our hope that we will remain open during this school year, we cannot predict the future or any potential PARTIAL closure requirements by the Commonwealth and Archdiocese, and we understand there may be questions on tuition if the school is required to close at any time during the 2020-21 Academic Year. We have established the best practices so that our students and staff stay safe and healthy this coming academic year.    

Tuition is an essential component of successfully running our school and is vital for us to provide a first class education to your children. This includes being able to pay our teachers and staff a competitive salary, while maintaining a safe environment for our school community.   Without tuition, our school cannot survive, which we have seen with many sister schools closing throughout Massachusetts during the COVID-19 pandemic.

As a result, and in the interest of full transparency with you, we have established the following policies and protocols in respect to tuition and potential school closings during the 2020-2021 school year.

Grades K-8

If a closure occurs, we will implement enhanced remote/virtual learning for grades K-8, and robust education will continue. Existing policies on tuition remain in place, including withdrawal options. Chromebooks will be provided to each student, if needed, for remote learning.

Early Childhood Center

If a closure occurs, we may not be able to provide enhanced remote/virtual learning for our early childhood education students. If this happens, we will enact tuition relief in the form of a credit for the following school year based on the amount of time we are closed. We are all facing an extremely challenging and evolving crisis and we are aware that guidelines and expectations are constantly changing. Thus, any tuition relief will be made based on the circumstances at the time of closure.  

We are here to support you through this time and hope this provides some clarity and guidance. We are in this together, and our top priority is to provide a safe learning environment for your child.

Please sign the Tuition Policy Form